TERMS & CONDITIONS
We are Brill Travel and look forward to the opportunity to act as your local land operator for our tours and travel-related services. These terms and conditions (the “Agreement”) describe what you are legally entitled to expect from us when you purchase travel related services through us. The terms “we”, “us” and “our” refer to Brill Travel. The term “you” refers to the customer visiting our website, booking our tours or otherwise using our services.
It is a normal practice for us to design a custom tour with you, discussing each and every detail of the tour with you and only after finalizing all aspects of the tour package, we proceed with bookings. Reservations may be made by e-mail or the website, filling in the Booking Form. No deposit is required with booking.
Bookings are accepted at least 60 days prior to tour commencement. Custom tour requests for the period of the Rose Festival ( May 26- June 4) are accepted at least 6 months prior to tour commencement. All tour bookings made in a period shorter than 60 days prior to commencement are considered last-minute and operated based on availability.
If you make a booking on behalf of others as well as yourself, we shall take it that you have the authority of each of those other people to enter into the contract on the basis of these booking conditions and that you and they have agreed to be jointly and severally liable to us.
If you have any special requests, please inform us of these in writing at the time of booking. We will advise the relevant suppliers but cannot guarantee that they will be met. Brill Travel has no liability to you if such requirements are not met.
Within a week after your booking is reconfirmed by us, we will send out an invoice verifying details of the services booked. Please check details on your confirmation invoice including notes on the reverse, and notify us of any errors. You must reconfirm your booking as definite by payment of a 20% deposit. We will send you our bank’s Authorization form for a credit card payment, asking you to sign it and send it back to us.
Last-minute bookings are subject to full prepayment latest 45 days prior to tour commencement.
The balance payment for all tours and services booked is due latest 3 weeks (21 days), unless otherwise stated on your confirmation invoice. We will send you a reminder 1 week before the balance due date. Private customized payment plans are available upon request.
If your reservation is made within 30 days prior to departure, the entire cost must be paid at time of booking confirmation.
Brill Travel reserves the right to cancel any booking for which deposit payment and/or balance payment has not been received on the due date.
We accept Visa, Eurocard/MasterCard or JCB and/or bank transfers into our bank accounts. Credit card payments, excluding deposit payment, are subject to a 4 % bank fee.
After receipt of the deposit payment, we will issue our voucher for the prepaid services and send it to you by e-mail.
Payment of the tour price constitutes your acceptance of the terms and conditions set out herein
Our package price includes land arrangements only. Every tour description indicates all services included. Flights are not included. Not included are visa/passport fees, insurance, photos and items such as laundry, telephone, beverages and extra meals, gratuities, airport taxes and fees.
Prices for tours and tour packages, quoted in EUR and/or US$ are valid and guaranteed, if prepaid.
Custom Planning Fee
Within 60-Days: 100. €; Outside of 60-Days: 50. €.
Tours published on our website are subject to a free customization.
Booking changes, cancellations & refunds
If you wish to make any changes to your confirmed tour arrangements, we will do our best to accommodate you but this cannot be guaranteed. Any change is subject to availability and also to payment of an additional fee. 20 EUR/25 US$/40 BGN per person will be charged for any revision or alteration made after tour reconfirmation.
If you have to cancel the notice of cancellation must be made in writing by the person who made the booking.
The following scale of charges will apply when cancellation is notified:
No. of days prior to tour commencement Cancellation fee as % of total price
Over 45 days No fee
44–21 days Deposit
20–14 days 25%
13–1 days 30%
In case you have to withdraw from a tour after it has begun for reasons such as illness, be sure to obtain a medical certificate in support of any insurance claim.
Although it is unlikely that we will have to make any changes to your travel arrangements or the tour itinerary, we reserve the right to do so because we plan many months in advance. Where a change is a minor change, such as a site change, or sequence of visits, we will advise you before commencement of your tour. When a change is a significant change (such as a change to accommodation standard for some part of your tour), we will advise you as soon as is reasonably possible and offer a higher accommodation standard at no additional cost for you.
If you have to cancel your tour within a short notice, we will refund the balance, deducting the cancellation fee as % of the total price as defined above.
Trip cancellation insurance is strongly recommended, no refunds other than those expressly provided for in writing, shall be made for any trip cancellation for any reason, including health related reasons.
Except where otherwise expressly stated in these conditions, we regret we cannot accept liability or pay any compensation where the performance or prompt performance of our obligations under our contract with you is prevented or affected by or you otherwise suffer any damage, loss or expense of any nature as a result of “force majeure”. In these conditions, “force majeure” means any event which we or the supplier of the service(s) in question could not, even with all due care, foresee or avoid. Such events may include, whether actual or threatened, war, riot, civil strife, terrorist activity, industrial dispute,
Travel insurance is strongly recommended. Please contact your local insurer; you must purchase insurance directly from a local insurer. You are responsible for indemnifying us in full in the event that we incur any losses or expenses arising out of your failure to take out adequate insurance cover.
We are not responsible or liable for loss, damage or theft of personal luggage and belongings, or personal injury or illness. Local Insurance coverage in the region is not available on the basis of high U.S/U.K. and Western standards.
Passports & visas
It is your responsibility to obtain a valid Passport. Non EU, US, Canada, Japan, Israel etc. passport holders must obtain their own visa. Information is available here: www.mfa.government.bg
Holders of Schengen visa will be able to visit and stay in Bulgaria, Macedonia, Serbia and Romania without visas for up to 90 days.
We will send final tour programme and itinerary, together with vouchers latest 10 days prior to commencement of your tour.
It is your responsibility to check the accuracy of airline tickets and all other travel documents.
We reserve the right to take photographs and/or video during the tour, and to use the photography for promotional purposes only. In case you prefer your image not be used, please notify us during the booking process.
All photography published on Brill Travel’s website is copyrighted.
Any physical or mental disability requiring special attention must be noted at time of booking. All health requirements must be checked with your doctor. Under no circumstances should you travel if your doctor has or would advise against it. You must be fit and well to take part in one of our tours. Many of our programmes involve walking on uneven surfaces and might be physically tiring. We rely on your assessment of your own ability to participate in a tour. If you have any reservations regarding your fitness for a trip, please call us. If you are infirm, disabled or unfit in any way or have any medical condition which will or may affect your tour arrangements, it is imperative that you inform Brill Travel so that we may give you advice.
We are responsible for supplying the services and accommodations, as described and reconfirmed in your tour programme. Our obligations and those of our suppliers providing any service included in the tour, are to provide them with reasonable skill and care.
We comply with the best local standards. Sometimes these standards will be different from those which would be expected to be found in your home country. The services included in your tour programme will be deemed to be provided with reasonable skill and care if they comply with any local regulations which apply.
We will not be responsible for any injury, illness, death, loss (including loss of enjoyment or possessions), damage, expense, cost or other sum or claim of any description whatsoever which results from any of the following: – the act(s) and/or omission(s) of the person(s) affected or any member(s) of their party or – the act(s) and/or omission(s) of a third party not connected with the provision of your tour programme and which were unforeseeable or unavoidable or – ‘force majeure’ as defined in clause above. We shall have no legal liability whatsoever to you for any loss, damage, personal injury or death which you suffer arising directly or indirectly from any aspect of your tour. You must ensure you have appropriate travel insurance to protect you during your tour.
Your Contract with us and any matters arising from it shall be subject to Bulgarian law. Any disputes will be settled under Bulgarian law.
Brill Travel holds an official Tour Operator’s registration # 004523 issued by the Bulgarian Ministry of Tourism, and is insured with EvroIns Bulgaria, which provides for your protection in the unlikely event of Brill Travel’s insolvency.